New York, NY

Full Time

Job Description:

AGBU is seeking an experienced Executive Administrative Assistant with the ability to support key executives in our global headquarters located in New York City. This is a highly visible role working with multiple in-house teams and international volunteers to assist in the daily administrative and logistical needs for the Central Board and Chapters.

Responsibilities:

• Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization
• Coordinate executive communications including answering emails, maintaining database of global contacts etc.
• Maintain oversight of global activities and assist in organizing and consolidation of activity highlights for reports and publications
• Assist in preparation for meetings including regular board meetings and Central Board events
• Maintain an organized filing system of documents, corporate records, archives and reports
• Administrative details; gather, compile and report information relevant to department; may manage several projects or activities at one time
• May be involved in high-level donor and volunteer contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment
• Carry out major assignments in conducting the operations of the business
• Manage travel arrangements for executives, as needed
• Perform other administrative tasks as needed

Requirements:

• United States citizenship or residency required
• 7+ years of proven experience as an executive assistant or other relevant administrative support
• Bachelor’s Degree required
• Spoken fluency in Armenian required; reading/writing preferred
• Advanced administrative and analytical skills
• Thorough knowledge of a variety of software programs including word processing, spreadsheets, databases, and presentation software
• Proven organization and time management skills
• Attention to detail and the belief that no task is too big or too small
• Ability to work independently and quickly
• In-depth understanding of entire MS Office suite
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional level oral, written and interpersonal communication skills
• Must uphold a strict level of confidentiality with good judgment and exercise skills. Use utmost discretion with confidential and sensitive information
• Additional languages a plus but not a requirement

How to Apply:

Please send all requested information to jobs@agbu.org.

AGBU is committed to promoting diversity and inclusion and employs regardless of race, religion, color, national origin, sex, disability, age, or veteran status.