Discover Armenia Program Coordinator

Yerevan, Armenia

Full Time

Job Description

The AGBU Discover Armenia Program is a unique, immersive experience designed to connect Armenian teenage youth from around the world with their cultural roots. Participants engage in cultural, educational, and community service activities across Armenia, fostering a strong connection to Armenian heritage while gaining valuable insights and skills.

AGBU seeks a dynamic and dedicated Program Coordinator for the Discover Armenia program. This role is central to ensuring a meaningful experience for the participants by overseeing program logistics, managing participant communications, coordinating and communicating with partners, and ensuring a smooth, impactful program delivery. This position requires in-person presence during each Discover Armenia session, including travelling with and residing/chaperoning with the group.

Responsibilities

Program Planning and Coordination:

• Design and implement detailed program itineraries, including cultural tours, workshops, community service projects, and educational sessions
• Coordinate with local organizations, communities, and service providers to arrange, transportation, meals, activities, and accommodations
• Work closely with the Director of Diaspora Youth Programs to align program objectives with AGBU’s mission and values

Participant Engagement and Communication:

• Serve as the main point of contact for participants and their families, providing pre-departure support and responding to inquiries
• Prepare and distribute pre-departure materials, including itineraries, packing lists, and cultural guidance
• Facilitate orientation sessions and post-program evaluations to ensure a seamless experience for participants

On-Site Program Management:

• Travel with the group and reside/chaperone with participants for the duration of each session, ensuring safety, supervision and adherence to AGBU policies
• Oversee day-to-day activities during the program, ensuring the schedule is followed and that participants have a safe and enriching experience
• Manage any challenges or conflicts that may arise among participants, ensuring a positive and inclusive environment
• Provide leadership and support for Discover Armenia staff, volunteers, and local guides

Team Recruitment and Training:

• Identify, help hire, and train a team of qualified program staff, including volunteers, counselors, and construction leaders, in coordination with the Director of Diaspora Youth Programs
• Conduct training sessions to ensure the team is prepared to deliver a high-quality program experience aligned with AGBU standards
• Provide ongoing support and feedback to staff throughout the program to foster a collaborative and effective team environment

Budgeting and Financial Management:

• Develop, monitor, and manage the Discover Armenia program budget in coordination with the AGBU finance team
• Track and manage program expenses, ensuring all expenditures align with the allocated budget
• Prepare detailed financial reports post-program, including expense tracking and reconciliation

Administrative and Logistical Support:

• Handle logistics for emergency planning and health protocols, prioritizing participant safety at all times
• Maintain clear documentation of program activities, participant and parent feedback, and outcomes for future program planning and reporting
• Assist AGBU Diaspora Youth Programs Director with related duties and support similar youth initiatives as needed

Community and Partner Engagement:

• Build and sustain partnerships with local organizations, and communities in Armenia to enrich program content
• Work with AGBU chapters and Armenian cultural organizations worldwide to promote the program and encourage participation

Requirements- Skills/Qualifications

• Bachelor’s degree in Social Sciences, Education, or Cultural Studies related field
• 2+ years of experience in program coordination, youth engagement, event planning, or related areas
• Fluent in Armenian (Western or Eastern) and English; proficiency in additional languages is an asset
• Strong organizational, leadership, and interpersonal skills
• Ability to work independently and as part of a team, with a strong commitment to the AGBU mission
• Experience working with youth, preferably in an international or cross-cultural setting
• Knowledge of Armenian history, culture, and heritage is a plus

How to Apply:

Interested candidates are encouraged to submit a resume, cover letter, and contact information for at least two professional references. Applications should be sent to jobs@agbu.org with "Discover Armenia Program Coordinator" in the subject line.